Adobe Experience Manager (AEM) Forms

The leading platform for forms based processes

Do you want to digitise form processes, support all end devices, integrate signatures and be compliant?

We can support you as the leading AEM Forms Partner in Germany!

Successful companies consider the form process as a competitive advantage, others as a necessary evil.



Usually, a form process does not start by completing a form and does not end with its printing. Today, users, your customers and employees expect an integrated solution. This should provide an intuitive interface for the management of all forms - with search and filter functions. Different form standards such as HTML, responsive or PDF forms, a workflow engine for (form) data processing, a solution for the creation of a response to the applicant (mass output or individual correspondence). Additionally, various document services such as conversion, digital signatures or document protection should be included as well. Everything should also be integrated with a leading online marketing solution, available as a kit and customizable. Does that sound good? It sounds like Adobe Experience Manager (AEM) Forms.

AEM Forms is the complete platform to capture, manage and process data in forms and documents based on a variety of formats to make internal and external processes much more efficient, customer oriented and streamlined.

Function overview of AEM forms

Adaptive Forms

Cross-device forms: Adaptive Forms enable the creation of device-optimised, responsive HTML forms that are optimally displayed on all (mobile) devices. This technology can be used: - in cross-device form processes (for example, insurance companies, banks, utilities, etc.) - as offline enabled HTML forms in conjunction with the AEM Forms Workspace app for external customer service staff (e.g. brokers, service technicians, etc.) - as a central and company-wide form standard.

Form Portal

Central Forms Administration: The Form Portal offers the possibility of centrally storing, managing, versioning, key wording, searching, publishing as well as deactivating forms. From the company's point of view, the form portal is the central interface for centrally managing all forms (PDF, HTML, Adaptive Forms etc.) in one place. For customers and employees, the form portal is the central contact point for finding forms and starting form processes.


Manage form components centrally: The AEM Forms solution enables the real-time generation of forms from a form template. Recurring form components such as headers or footers can be centrally controlled as so-called fragments. Changes to form fragments can be made centrally and are inherited by all referenced forms. Banks and insurance companies sometimes use thousands of forms. Changes to the footer, for example, when changing the company’s board, need only be done once when using fragments. Forms can also be used to extract data in forms and transfer it directly into the company's core system. This significantly reduces the processing costs of form-based business and administrative processes.

Reader Extensions

Expand Forms: Reader Extensions let you embed usage rights directly into an Adobe PDF file. These rights activate features in Adobe Reader, so that end users can access and interact with Adobe PDF forms: Prefilling with data, adding and saving annotations, inserting digital signatures, dynamically embedding data in barcodes, using web services, etc. The Reader Extensions extend document and form-based processes beyond organisational boundaries. This can improve interaction with customers, business partners, colleagues and employees, and increase the value of core applications.

PDF Generator

Generate PDFs: The PDF Generator allows the server-side conversion of different file types (MS Office, Open Office, image files and much more) in PDF or PDF / A formats and vice versa.


Controlling document output: The Output Service can generate PDF / A documents, merge XML data with a template and control the generated output via print, e-mail or PDF.

Digital Signatures

Digitally Signing Documents: The Digital Signatures Service is used to validate and apply signatures via the AEM Forms Server. By integrating electronic signatures, important business processes can be automated. The use of digital signatures in a server environment enables companies and organisations to migrate paper based processes into automated online processes. The authenticity and integrity of the data are preserved; at the same time, legal requirements can be met more effectively, costs can be cut and customer satisfaction increased.

Process Management

Digitizing business processes: Companies can increase their efficiency by using process management to automate important business and administrative processes and make them more transparent. This solution integrates users, systems, content and procedures into streamlined, end-to-end workflows that anyone in the world can access online or offline through an intuitive user interface. Developers model a visual process diagram and then configure the process steps. By defining the data model, forms, routing and escalation rules, they create interactions with users. For executing workflows, users have an HTML-based desktop management interface as well as an app for Android and iOS.

Document Rights Management (DRM)

Protecting Documents: Rights Management allows you to encrypt PDF and Microsoft Office documents and provide them with consistent, dynamic rights that protect the confidentiality of content and control its availability and use. All actions on the part of the recipient can be completely logged, so that the use of confidential information can be closely monitored. These rights, which are firmly anchored in the documents, are a fundamental aspect of any strategy, which is aimed at effective data management and prevention of data loss. Important information is protected and interactions with data are based on precisely defined authorisations. Therefore, accidental or wilful misuse of confidential documents is successfully prevented.

AEM forms from two perspectives: Business and IT

Today’s Business point of view

  • Digital application processes are cheaper
  • Customers expect self-service
  • Customers expect seamless interactions with their brands

Developer’s point of view

  • Develop with AEM forms and modern web technologies like HTML5, CSS, Less / Sass, JavaScript, jQuery, etc.
  • Description of frontend, backend, interfaces and... 

Our Services


As an Adobe Authorized Training Centre, we can offer training and workshops in our training rooms in Munich, as well as, at your premises, the choice is yours. In the areas of Adobe Experience Manager Forms (AEM Forms), Adobe LiveCycle and Adobe Experience Manager (AEM), our first-rate coaches will be happy to share their knowledge and experience with you. Whether in German or English - you can choose the language. Curious? Contact us and quench your thirst for knowledge now!


Transparency and trust are the cornerstones of a good partnership! In order to ensure the best possible implementation of your projects, our first priority is to ensure an open and honest exchange between you and our expert employees, because we want you to feel comfortable with us.

Maintenance and further Development

After the game is before the game - we will always be by your side! After completion of a project, its status changes to DevOps. These include in-depth code analysis, ongoing testing, regular enhancements and structural enhancements, code review and refactoring, and various tools such as Jira, Confluence, Nexus, Jenkins, and Sonar for greater transparency and security, as well as, providing their own operating scripts. Rely on our comprehensive carefree package for your lasting success!

Development and Maintenance
License Consulting

We advise on licensing issues, offering our customers 1st level support for AEM.

License and Support

Perhaps also interesting for you? Relevant posts in the eggs blog.

AEM Forms: Custom Functions in Adaptive Forms

In many companies it happens that certain scripts in forms are needed for several forms. Maintaining these scripts individually in all forms costs time and money. With the help of Custom Functions, these scripts can be managed locally in CRX/DE, i.e. on the server side. However, the scripts are executed on the client side and also loaded as such. The scripts can be dragged and dropped into the rules in the so-called "Rule Editor".

The paperless office is not desired

The core statements: "The paperless office is not desirable" and "80 years of photocopying - an indispensable part of everyday office life".

Electronic Signatures and Certificates - Differences, Standards, Use

Electronic Signatures and Certificates - Differences, Standards and Application Specific Usage. This blog article deals with the different characteristics of electronic signatures and describes possible solutions with the corresponding Adobe technologies.

Book recommendation for Adobe LiveCycle Designer (AEM Forms Designer) users

The book contains many valuable tips for form developers from the SAP Interactive Forms or AEM Forms/Adobe LiveCycle area. It has a logical structure and describes best practices around scripting techniques, form layout, data binding, tables, and so on. It contains helpful scripting tricks for Interactive Forms or XFA PDF templates and describes special cases in the data supply of forms.

Customer Communications Management

Good news for Adobe and Adobe Experience Manager Forms at the beginning of the second half of the year. The 2018 Aspire Leaderboard for Customer Communications Management was recently released. It categorized Adobe as a Leader in multiple categories.